Steno Secretary
- Eastern etroleum
- 25 - 30 yrs
- Mumbai
- 7 years ago
- Email to a friend
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Desired Candidate Profile
Job Profile:- Taking Dictation From Directors, Managers.
- Process Of Daily E- Mail,Genral Correspondance.
- Maintaining Confidencial Documents, Filling Of Documents,
- In Absence Handling Customer Follow Up, Export, New Sales Inquiry, Customer Complain, CO-Ordination Of Despaches, Payment Etc.
- Maintaining personal appointments for meetings,
- Arranging meeting, travel booking etc.
- Computer Data Entry,
- Important Follow up.
- Excise Documentation And Making Invoice.
- Administrative Work In Office And Attending Telephone Calls
- Calendar Management: Plan, schedule, co-ordinate a variety of meetings, programs and activities.
- Travel Management: Domestic and International travel arrangements which would include flight bookings, passport, visa processing, Forex, hotel bookings and car bookings.
- Receive and screen telephone calls, letters, and visitors, taking appropriate message.
- Maintaining complex, confidential and interrelated administrative filling system and records.
- Maintaining Timesheet. Ensuring filling up of time entry details by every associate, including filling up details for Partners and Associate Partners.
- Billing & Raising invoices for the clients, dispatching and emailing a copy to clients & follow up on payments.
- Maintaining monthly out of pocket expense report for the Partners & all the team members & follow up with Finance team for timely payment.
- Formatting & proof reading of various reports & documents.
- Notes by dictation, drafting of letters and timely despatch of the same.
- Maintaining Visiting Card folders and entry of the same.
- Few Personal work related to Partners (credit card payments, policy payments, investments, Mobile Bills etc.)
- Preparing, formatting and printing bid documents, mandate letters, working group lists, firm profile and presentations with the help of concerned associates. Formatting offer documents, transaction agreements, due diligence reports, opinions and certificates, including formatting of financial statements.
- Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose.
- Coordinating with IT team for creation of workgroup email IDs and matter/document creation for new matters.
- Searching and downloading offer documents from the SEBI and stock exchange websites for computer library.
- Preparing and maintaining Billing and Recovery statements for the team regularly.
- Managing all types of the stationary for the Partners & team from time to time.
- Coordinating travel arrangements for Partners & Team members where necessary.
- Coordination for meetings and booking of conference calls and conference rooms.
- Assisting team for any breakdown or difficulty with phone, blackberry, computer, or other infrastructure/facilities, including coordinating with the admin or HR departments for this purpose.
- Preparing the draft bill in timely manner after clearing from Partner and sending it to accounts department for final printing and dispatch.
- Coordination with dispatch department in relation to documents sent to clients.
- Preparing closing binders and CDs with the advice of concerned associates and with the assistance of the IT department.
- Handling printer related problems for the team.
- Coordination with the corporation communication department and also outside sources where necessary for colour printing related works.
- Coordination with the photocopier department and also outside sources where necessary, for copying and spiral binding.
- Coordinating with litigation secretarial staff and also outside sources where necessary, for arranging for stamp paper when required.
- Ensuring filling up of time entry details by every associate - including filling up details for partners and principal associates.
Education:
UG: Any Graduate - Any Specialization
PG: Any Postgraduate - Any Specialization
Contact Details:
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Eastern etroleum
Eastern Petroleum Private Ltd. MFG of Lubricants, Greases, Petroleum Products, Waxes and Speciality
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