Secretarial Assistant
- S S Infratech
- 5 to 10 Yrs
- Multi-City, India
- 4 years ago
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Job Description
Secretary Assistants provide administrative and to the executive staff of an organization. The position requires performing duties such as implementing office procedures, greeting guests, arranging meetings, making travel arrangements, maintaining office supplies, and handling correspondence.
Secretaries and administrators help to keep an organisation running smoothly, taking care of the administrative and organisational tasks that make the organisation function. The job title administrator and secretary can be used interchangeably to describe the same role, or secretary can be another, more old-fashioned name for a personal assistant or executive assistant.
Typical responsibilities of the job include:
- answering calls, taking messages and handling correspondence
- maintaining diaries and arranging appointments
- typing, preparing and collating reports
- filing
- organising and servicing meetings (producing agendas and taking minutes)
- managing databases
- prioritising workloads
- implementing new procedures and administrative systems
- liaising with relevant organisations and clients
- coordinating mail-shots and similar publicity tasks
- logging or processing bills or expenses
- acting as a receptionist and/or meeting and greeting clients
- if more senior, recruiting, training and supervising junior staff.
An administrative or secretarial role can sometimes be a way into another profession, particularly those in the media or marketing; that is, many professionals in sectors such as marketing and the media start out in an administrative role and 'work their way up'. Similarly, university students and graduates often do short-term temp work as an administrator or secretary via a recruitment agency during the holidays or after graduating. This sort of office experience can be an asset on a CV.
However, if you wish to specialise in an administrative role, career progression can come from taking on more senior administrative positions; what these are exactly will differ according to the organisation. In some, you might become a senior administrator or team leader; in others, a personal or executive assistant; in still more, an office manager. Its also not unknown for secretarial and administrative staff to specialise in working for organisations in particular sectors: for example, pharmaceuticals or law.
Typical employers of secretaries and administrators
A huge range of organisations across the public and private sectors employ secretaries and administrators.
Jobs can typically be found on jobs boards, directly through the employers websites, through recruitment agencies and in the print and online versions of local and national newspapers.
Qualifications and training required
Formal academic qualifications are not always needed, although some employers do require you to be educated to a GCSE/standards or A level/highers level. A small minority might ask for a degree, in which case a degree in English, business, IT or information science may be beneficial.
Most employers require applicants to have office or administrative work experience; relevant experience can be gained through temping via recruitment agencies. This, in turn, can lead to permanent work.
Some organisations ask for the ability to type a certain number of words per minute or to have experience in audiotyping; however, shorthand is no longer asked for as standard. A range of secretarial training courses are available online or via further education colleges.
Employement Category:
Employement Type: Full timeIndustry: Hotel / Restaurant Role Category: Secretary / PA / StenoFront Office / Receptionist Functional Area: Not ApplicableRole/Responsibilies: Secretarial AssistantContact Details:
Company: S S InfratechLocation(s): Multi-City, India
Keyskills: custom clearance customer service customer care tact discretion diplomacy attention to detail good communication assertiveness
S S Infratech
  We need new talented and experienced candidates from any part of the world to join us here in our company, We believe in hiring the best fit and helping our team members develop their professional careers within the Group. Please see below the current list of vacancies: Interested candidat...
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