Project Associate - Facility Management (Opening For Bangalore Soukya)
- Bigbasket
- 1 - 3 years
- Bengaluru
- 11 months ago
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Job Description
Job Overview:
The Project associate for Facility Management is responsible for ensuring the smooth and efficient operation of facility services, including maintenance, security, housekeeping, and vendor management. The role involves overseeing the day-to-day functioning of the facility, ensuring compliance with safety standards, managing budgets, and coordinating with various stakeholders for the successful delivery of facility services.
Key Responsibilities:
- Facility Operations Management:
- Supervise daily operations, including maintenance, security, cleaning, and landscaping.
- Ensure the facility is fully functional and that repairs and maintenance tasks are completed on time.
- Oversee the performance of facility-related systems like HVAC, electrical, plumbing, and fire safety.
- Vendor and Contract Management:
- Manage third-party contractors and vendors to ensure quality service delivery.
- Review and negotiate service contracts to optimize costs while maintaining quality.
- Coordinate with vendors for maintenance schedules and on-site repairs.
- Project Planning and Execution:
- Assist in the planning, coordination, and execution of facility-related projects, including office expansions, renovations, and relocations.
- Monitor project timelines and ensure that all projects are completed within the specified time frame and budget.
- Liaise with contractors, architects, and other stakeholders to ensure project success.
- Budgeting and Financial Management:
- Develop and manage facility budgets, including cost control measures.
- Monitor expenses to ensure adherence to budgets and explore cost-saving opportunities.
- Prepare financial reports related to facility operations and capital projects.
- Compliance and Safety:
- Ensure that the facility complies with all safety, health, and environmental regulations.
- Conduct safety inspections and ensure the facility is prepared for emergencies, including fire drills and evacuation plans.
- Maintain and update necessary documentation related to compliance, safety standards, and regulatory requirements.
- Team Management:
- Oversee facility management teams including maintenance staff, cleaning crews, and security personnel.
- Provide training and development opportunities to facility staff to enhance service levels.
- Set performance goals and conduct performance reviews.
- Client and Stakeholder Interaction:
- Serve as the main point of contact for all facility-related queries from clients, employees, and senior management.
- Collaborate with internal departments to ensure seamless facility operations that support organizational goals.
- Conduct regular meetings with stakeholders to gather feedback and improve facility services.
- Reporting and Documentation:
- Maintain up-to-date records for all facility management operations, including maintenance logs, incident reports, and inventory.
- Prepare and submit regular reports on facility performance, including maintenance schedules, safety audits, and financial overviews.
Key Qualifications:
- Bachelors degree in Facility Management, Electrical Engineering or related roles
- 3+ years of experience in facility management or a similar role.
- Proven experience in managing facility operations, vendor contracts, and project management.
- Strong knowledge of building systems (HVAC, electrical, plumbing) and facility safety standards.
- Excellent communication and negotiation skills.
- Proficiency in Microsoft Office and facility management software (e.g., Zoho)
- Ability to handle multiple projects and tasks simultaneously in a fast-paced environment.
- Strong leadership and team management skills.
Desired Competencies:
- Problem-solving and decision-making skills.
- Strong organizational and project management capabilities.
- Attention to detail and a proactive approach to facility issues.
- Ability to work effectively with cross-functional teams and external stakeholders.
Job Classification
Industry: RetailFunctional Area / Department: Project & Program ManagementRole Category: Other Program / Project ManagementRole: Project CoordinatorEmployement Type: Full timeContact Details:
Company: BigbasketLocation(s): Bengaluru
Keyskills: Project Execution HVAC System Facility Management Project Monitoring Project Management Vendor and Contract Management Budgeting and Financial Management Reporting and Documentation Compliance and Safety Client and Stakeholder Interaction
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