Receptionist Cum Administrative Executive
- Ambit Software
- 3 - 7 years
- Pune
- 7 months ago
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Job Description
Looking forward to receiving your applications at ga*********e@am**********e.com.
As Ambit Software Pvt. Ltd. continues to grow and expand its presence in the enterprise solutions space, we are looking for a capable and committed Receptionist cum Administrative Executive to join our Pune office. We are looking for a professional who can be the first point of contact at our Pune office, ensuring smooth front-desk operations while also supporting key administrative functions. If you have a passion for organization, excellent communication skills, and the ability to manage multiple tasks efficiently, we invite you to be a part of our collaborative and fast-paced work environment.
Experience: 3-7 years
Key Responsibilities:
- Maintain a well-organized reception area
- Welcome guests, customers, and employees in a courteous and professional manner. Direct them to the appropriate person or department
- Manage and route incoming phone calls appropriately
- Provide excellent customer service by handling questions, resolving issues to ensure a positive experience for both guests and callers
- Provide basic and accurate information in-person and via phone/email in a timely manner
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook) and issuing visitor badges
- Monitor the inventory of office supplies and purchase new material with attention to budgetary constraints
- Gather information, compile data, and prepare necessary reports, as and when needed
- Manage proper filing and documentation
- Ensure all operations adhere to policies and procedures
- Provide general administrative support and assist all teams with any administrative work, as requested from time to time
- Coordinate meetings and events at the office, make calls to employees for office events
- Manage employee leave and attendance records
- Coordinate Travel Booking: Domestic and International
- Oversee facility services, maintenance activities, tradespersons (e.g., electricians), and vendors
- Coordinate courier deliveries
- Ensure basic cleanliness and hygiene of office premises
- Work diligently under the Managers guidance
Skill Requirements:
- At least 3 years experience in Admin. Dept.
- Graduation or diploma in any relevant field
- Hands-on experience with the MS Office Suite (particularly MS Word and MS Excel)
- Familiarity with office equipment, like printers and fax machines
- Solid written and verbal communication skills
- Professional telephone skills and etiquette
- Should be resourceful and proactive.
- Should display multitasking and time-management skills, with the ability to prioritize tasks.
- Ability to propose new ideas and implement them, once approved.
- An analytical mind with problem-solving skills
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: Ambit SoftwareLocation(s): Pune
Keyskills: Office Administration Travel Booking Hotel Booking Housekeeping Management Office Coordination
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