HR and Administration Lead
- Indus Towers
- 5 - 10 years
- Delhi, NCR
- 5 months ago
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Job Description
Job Description
Section One : Job Purpose
01 To manage administrative services & supervise admin resources of the circle to develop best facility standards for the organization. To provide Administrative & HR support to facilitate circle employees perform their duties effectively and create engaged work force to align with business goals.
Job Description Template
Section Three: Principal Accountabilities List the expected end results that must be achieved in order to fulfill your job purpose and the activities that help in achieving these results (List in order of decreasing order of importance)
Major Activities
1) Adherence to Indus HR policies & procedures at circle level- Should demonstrate 'Conscious keeper' role
2) Conducting Induction process for new joiners with the aim to provide 'best first impression' about the company and helping them add value to their role at the earliest.
HR SPOC : Drive 'Recruitment, On boarding of new joinees,KRAs roll outs,PMS
completion, Employee Engagement intiatives,Exit Formalities, Associates' life cycle
3) Drive all Corporate HR initiatives at Circle level such as i Appreciate, PMS completion, KRA roll out ,specific engagement events management
4) Drive new initiatives to create engaged workforce.
5) facilitating of interviews.
6) Engagement activities, managing Circle Induction
1) Maintain a safe, secured & hygienic facility
2) Up keep of Office, Office security, Pantry Services, Mail Room, Front Office, Courier management, Travel, Asset Management
3) Proper maintenance of Assets and keeping them ready for usage
4) Ensuring Safety and security of team members by implementing processes
5) Transport facilities, IT Management, Logistics for all employees.
Ensure Facility Management by optimizing cost and resources: 1) Ensure timely audit of vendor statutory documents
2) Drive vendors to comply with all statutory norms as per Indus policy
3) Meet all statutory compliance requirements for Indus
4) Ensure delivery of services from all vendors, as per agreed SLAs
5) ensure liasoning with labor commissioner office, Ensure Compliances and vendor management: statutory compliances and ensuring the adherence to the same
6) Monitor compliance to all relevant employment laws and monitor availability of relevant documentation to meet compliance requirements
1) Managing Recruitment, performance and exit formalities of associates
2) Attendance management, Payroll management, reimbursements
Associates life cycle management Job Description Template
Section Four : Key Decisions
Describe 1 or 2 typical decisions you have to make, in the course of your job
Day to Day facility management no approval required- As per policy request
TA Bill processing.
Where no approval is required
Where no approval is required but you
need to keep your manager informed
New Employee Engagement initiatives to be informed to Circle CEO
Where you can approve after taking
internal approvals and from whom
Minor Opex other than the regular facility management after taking Circle CEO approval
Who can approve in case you are not
authorized to approve?
Non budgetary Opex and capex requirement, Circle CEO and CHRO
Section Five: Dimensions
List the data which will reflect the scope and scale of activities concerning your job (Record the measurable areas upon which the position has either direct or indirect impact)
Financial Dimensions (Quantifiable
numerical amounts like annual budgets,
project costs, annual revenue, purchase
value etc. )
managing budget worth- INR 30mn approx. per annum
People Dimensions (Details of team
size: no. of people supervised directly/
indirectly)
Off role team - 4;
30 (facility management, security, pantry etc.,)
Other Dimensions (Details of some of
the other significant values/ volumes
associated with the job)
Section Six : Interactions List the job roles that you interact with inside or outside the company to enable you to meet your accountabilities)
Internal interactions (Roles you need to
interact with internally in the
organization to enable success in your
day to day work)
First level interaction for the approvals/guidance and new initiatives with Circle CEO and Corporate HR team
Second Level is with circle leadership team for rolling down various initiatives.
Third Level Team is with all employees and Associates (our internal customers) as services provider for various Admin. and HR support.
External interactions (Roles you need to
interact with outside the organization to Vendor interactions and government liasoning
enable success in your day to day work)
Job Description Template
Section Seven: Major Challenges Describe the major challenges you face on an on-going basis in carrying out your job
Motivating and engaging the employees where more than 35% of employees operate from outside the office.
Section Eight : Skills & Knowledge
State the minimum acceptable proficiency for this job. Do not state incumbent-specific information Minimum Educational Qualifications to
perform this job:
Graduate / Post Graduate (Business Administration / Human Resources)
Knowledge Required
Skills / Competencies
Facility Management, Recruitment, Talent management, Employee Engagement, Vendor Management, Statutory compliances
interpersonal skills, entrepreneurial drive, crisis management, people oriented, team player
Relevant Experience (Functions, roles,
duration)
At Least 5-6 Years experience ( should have handled facility management for 3 years and knowledge of HR for 2 years.)
Hiring Pool (industries, specific
organizations from where targeted)
Any Industry
Section Nine In the changing business environment, do you foresee (next 1-2 years) any changes in the following affecting the job:
Skills
Knowledge Required
In depth knowledge of HR processes
Section Ten
Describe a typical day / week in this role
In a typical day/week: Facility Management (15%);
HR Coordination activities & Employee Engagement (35%);
Process Improvement (10%); Vendor Management (15%);
Client Visit / Event Management (10%);
Statutory Compliance (10%);
IT Support (5%)
Job Classification
Industry: Telecom / ISPFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Head - AdministrationEmployement Type: Full timeContact Details:
Company: Indus TowersLocation(s): Delhi, NCR
Keyskills: Hr And Administration Administration Payroll Management Aop Budget Management Vendor Management Statutory Compliance Exit Formalities Recruitment Onboarding PMS Travel Management Employee Engagement Employee Life Cycle Transport Management Facility Management
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Indus Towers
Indus Towers is an independently managed company offering passive infrastructure services to all telecom operators and other wireless services providers such as broadband service providers
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