Accounts Payable Specialist
- Stanza Living
- 3 - 7 years
- Noida, Gurugram
- 9 months ago
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Job Description
Key Responsibilities:
- Process and validate employee reimbursement claims (travel, lodging, conveyance, mobile, food, etc.) as per company policy.
- Scrutinize supporting documents for authenticity, policy compliance, and necessary approvals.
- Liaise with employees, line managers, and HR teams for discrepancies, missing documents, or policy clarifications.
- Post and reconcile reimbursement entries in accounting system on a daily & weekly basis.
- Ensure timely disbursal of approved claims while adhering to monthly cut-off timelines.
- Maintain tracker and dashboards for reimbursements, highlighting pending claims and processing SLAs.
- Prepare MIS reports related to reimbursement trends, employee-wise claim analysis, and budget utilization.
- Ensure proper documentation and record-keeping for internal and external audits.
- Support statutory compliance for TDS/GST and identify non-compliant claims.
- Participate in monthly and quarterly closing processes by providing accurate reimbursement data.
- Contribute to policy improvements by flagging repetitive issues or system gaps in claim processing.
- Assist in automation initiatives and system testing for reimbursement workflow upgrades.
- Train new employees on reimbursement submission process and tools (via induction or virtual demos).
- Escalate anomalies and suspected frauds to Finance Manager for appropriate action.
Technical Skills:
Proficient in MS Excel (VLOOKUP, Pivot, etc.)
Familiar with GST/TDS implications on reimbursements
Preferred Skills:
- Prior experience in employee reimbursements for a large/multi-location organization
- Understanding of finance workflows in hospitality, F&B, or shared services environment
- Exposure to process automation or workflow tools
- Ability to work under pressure and handle large volume of transactions
- Basic knowledge of internal controls and audit readiness
- Comfort with stakeholder management across functions
Job Classification
Industry: MiscellaneousFunctional Area / Department: Finance & AccountingRole Category: Accounting & TaxationRole: Accounts Payable ExecutiveEmployement Type: Full timeContact Details:
Company: Stanza LivingLocation(s): Noida, Gurugram
Keyskills: Reimbursement Processing Claims Management Excel Data Management TDS Expense Analysis Gst Expense Management Invoice Verification Travel And Expense
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