Events Coordinator - Level 2 | Hyderabad - WFO
- Tech Mahindra
- 2 - 6 years
- Hyderabad
- 5 months ago
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Job Description
Greetings from TechMahindra!
We are currently looking for Events Coordinator - U2 to work with our internal team here in Hyderabad (WFO).
Role: Events Coordinator - U2 (Fulltime/Permanent)
NOTE: As per Tech Mahindra the designation on papers will be "Sr. Associate Analyst - BPS/U2"
Location: Hi-Tech city , Hyderabad
EXP: 1.8Y till 10Y (Stakeholder/Clients management + Good understanding of PO/Invoice)
Payroll: Tech Mahindra
Client: UK Based (500 years old publishing house)
Shift: 12PM till 9:30PM (2 way free transport will be provided with in the radius of 30Kms)
Work More: WFO (5 Day working/Fixed week offs on Sat & Sun)
Interview Mode: Virtual
PURPOSE OF ROLE:
Manage the administrative and logistical work for the Global Events Events team (specifically finance administration and supporting the Author Promo function in the Global Events team)
KEY ACCOUNTABILITIES:
- Arranging internal and external meetings/room bookings and in-house catering
- Manage equipment and publications orders and track dispatches
- Raising POs, receipting them, passing them to Invoices for payment and ensure that they are paid within the deadline Using SAP Concur tool
- Adding new suppliers and admin involved
- Dealing with deliveries for events (i.e. placing the order for list of publications, merchandise and equipment, ensuring that they get to the venue in time)
- Arranging the return of items like banners
- Keeping an eye of publications in stock and checking stock inventory and checking article
numbers as to how much we have left Provide event-related administrative and operational support for Author Promo function.
- Manage and process payments, including setting up new vendors, track and record Author
Promotion budget
- Support Author/Speaker Promotional programme with booking flights and accommodation
- Regularly update author database and collate abstracts for key campaigns.
- Track and record Author Promotion budget (raising POs etc, process and record author
expenses and travel invoices)
- Logging and maintaining the excel sheet with all the talks
- Supporting the development of the new author speaker library
- Liaising with the regional markets on the travel itineraries and making sure the 'on the ground' details are all organized and added to the itinerary.
EDUCATION: Graduation in Any field
SKILL(S):
Essential:
- Excellent spoken and Written English language skills
- Excellent communication skills
- Flexible approach to work and ability to work independently
- Experience of working in an office environment
- Excellent time management & productivity
- Enthusiastic team player with a positive can-do mentality & proactive approach to work
- Exemplary organizational and administration skills with a strong attention to detail
- Flexibility & adaptability able to cope with and thrive off a varied and fluctuating workload.
- Excellent written communication to draft emails and review documents
- Ability to deal with sensitive information appropriately and show tact & discretion at all times
- Excellent MS skills
Desirable:
- Works well under pressure and to strict time constraints
- Comfortable at dealing with people at all levels of the organization
- Strong influencing skills
- Inquisitive and willing to show initiative
- Customer service skills
EXPERIENCE:
Essential
Previous experience working in an EA/PA capacity
Experience working in a busy and fast-paced environment
Budget management / demonstrable financial awareness (Must have experience in raising POs and in managing travel invoices)
Desirable:
Dealing with an international audience
Experience in planning meetings or events
Experience in supporting project managers on complex projects
Interested candidates can share their CVs at Ta*******************r@Te*********a.com or can text me on my WhatsApp: 7816041***.
Regards,
Dheeraj
Job Classification
Industry: BPM / BPOFunctional Area / Department: Customer Success, Service & OperationsRole Category: OperationsRole: Operations - OtherEmployement Type: Full timeContact Details:
Company: Tech MahindraLocation(s): Hyderabad
Keyskills: reports Customer Service Customer Support Stakeholder client Conferences Conference Management Scheduling Client Management Seminars Presentation Skills Corporate Events Excel Event Coordination Event Management Client Meeting Event Operations meeting
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Tech Mahindra
Tech Mahindra Limited is an Indian multinational provider of information technology (IT), networking technology solutions and Business Process Outsourcing (BPO) to the telecommunications industry. Tech Mahindra is a US$4.2 billion company with over 117,000 employees across 90 countries. It provide...
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