Executive Assistant - EA - Project Manager
- Optum
- 7 - 12 years
- Hyderabad
- 5 months ago
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Job Description
Hello Everyone,
Optum is hiring Executive Assistant - Project Manager at Hyderabad who can join on a short notice.
The role is equipped with project management capabilities, delivers high-level administrative supporthandling calendars, travel, meetings, and expense coordinationwhile also driving agile project execution. This role fosters cross-functional collaboration, monitors sprint progress, and mitigates delivery risks. Ensure operational efficiency and strategic alignment across teams, while upholding compliance with company policies and adapting to evolving organizational directives.
Primary Responsibilities:
- Calendar management and appointment scheduling
- Corporate travel planning and itinerary compilation
- Event and meeting coordination, including budgeting and logistics
- Expense report preparation and credit card reconciliation
- Promote effective communication and collaboration within and across teams, ensuring clear understanding of project priorities, timelines, and dependencies
- Facilitate conflict resolution and help teams make decisions by fostering a collaborative and inclusive environment
- Monitor and track project progress, ensuring that the team is meeting sprint goals, deliverables, and timelines
- Identify and mitigate risks and issues that may impact project delivery, escalating as needed
- Collaborate with other Scrum Masters and Agile coaches across the organization to share best practices and drive continuous improvement
Required Qualifications:
- Bachelors degree/ Post graduation degree
- 7+ years of industry experience, with a solid focus in the US healthcare industry
- Extensive experience working in US Healthcare domain
- Solid knowledge and understanding of Agile methodologies (Scrum, Kanban, etc) and their application in software development projects
- Proven excellent facilitation, communication, and interpersonal skills to effectively collaborate with cross-functional teams and stakeholders
- Proven ability to handle multiple priorities and work in a fast-paced, dynamic environment
- Proven solid problem-solving and conflict resolution skills
Primary Responsibilities:
- As an Admin Assistant - Work closely with business leaders for the following tasks
- Create/maintain calendars/coordinate meetings avoiding scheduling conflicts
- Create/prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
- Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; Telepresence) needed for meetings/events (e.g., training)
- Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives)
- Host, coordinate, and/or facilitate meetings/external events as needed (e.g., introduce speakers; manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; take notes)
- Ensure meeting participants (e.g., external customers; executives) have appropriate access to facilities and systems (e.g., issue security badges; request building access; internet access)
- Plan and organize logistics of large and/or offsite events, using internal resources as needed.
- Compile and/or integrate information needed to complete reports and documents
- Prepare and/or format office documentation (e.g., proposals; letters; spreadsheets; reports) needed for various audiences (e.g., clients; executives; internal business partners)
- Review prepared documents to ensure accuracy and quality, and revise as needed
- Post relevant documentation (e.g., meeting notes; proposal letters; PowerPoint decks; policies and procedures; general correspondence) onto relevant systems (e.g., SharePoint; eDoc) and communication boards
- Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
- Record/label/file records and documents according to enterprise records management procedures
- Utilize relevant software applications (e.g., Microsoft Project; Word; Excel; PowerPoint; Outlook; Visio; Publisher; Access; Adobe Pro)
- Create and/or maintain administrative desk manual to ensure continuity of office operations
- Assist internal partners (e.g., print shop; marketing) with coordination of printed documentation (e.g. flyers; brochures; cutsheets)
- Monitor/oversee internal office communications (e.g., email; calendar; phones) for internal team members and take appropriate action, as needed
- As a Project Manager - Assesses and interprets leadership needs and requirements
- Identifies solutions to non-standard requests and problems
- Solves moderately complex problems and/or conducts moderately complex analyses
- Works with minimal guidance; seeks guidance on only the most complex tasks
- Translates concepts into practice
- Provides explanations and information to others on difficult issues
- Coaches, provides feedback, and guides others
- Acts as a resource for others with less experience
Interested can share their updated CV at ar************d@op**m.com.
Thanks and Regards,
Arshad Ayub - Talent Scout
Deputy Manager - TA
ar************d@op**m.com
Optum
Job Classification
Industry: Software ProductFunctional Area / Department: ConsultingRole Category: Other ConsultingRole: Executive AssistantEmployement Type: Full timeContact Details:
Company: OptumLocation(s): Hyderabad
Keyskills: Report Preparation Executive Assistant Project Management Calendar Management Budget Management Schedule Management MS Project Visio Corporate Travel Management PMP Prince 2 Company Secretarial Functions Agile Project Planning Adobe Pro
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