Social Secretary
- Elitebutlers
- 1 Positions
- Mumbai
- 1 month ago
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Job Description
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Accompany the client to high-profile events including red carpets, gala dinners, press conferences, and private functions.
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Manage logistics for all events, ensuring timely arrival and departure.
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Handle last-minute changes such as seating, transport, or schedule adjustments.
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Act as the clients liaison during events, managing interactions and unforeseen issues.
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Ensure the client is fully prepared outfit coordination, guest briefings, schedule details, and protocol awareness.
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Provide full on-ground support, ensuring privacy, comfort, and smooth flow throughout the event.
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Coordinate personal travel, transportation, and accommodations for events.
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Manage the clients calendar and ensure all meetings and events are well-prepared in advance.
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Provide discreet personal and professional assistance before, during, and after events.
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Plan and coordinate social events such as private dinners, charity events, corporate gatherings, or special occasions.
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Oversee all end-to-end event logistics, ensuring seamless execution.
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Source, evaluate, and negotiate with vendors (caterers, entertainers, florists, etc.).
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Coordinate vendor timelines, deliverables, and performance expectations.
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Resolve any vendor-related issues to maintain quality service levels.
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Prepare and maintain guest lists; send invitations and track RSVPs.
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Coordinate guest requirements, including dietary restrictions and VIP needs.
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Oversee guest check-in, seating, and on-ground coordination during events.
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Assist in creating promotional materials such as invitations, digital creatives, and flyers.
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Support event marketing through press outreach, social media, or other promotional channels.
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Maintain consistent branding for all client-related events and public appearances.
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Prepare, manage, and monitor event budgets.
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Track expenses, maintain records, and provide periodic updates to the client or management.
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Negotiate rates and contracts to ensure cost efficiency while maintaining quality.
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Maintain an updated calendar of the clients social events, meetings, and personal appointments.
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Coordinate scheduling with other assistants or departments to avoid conflicts.
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Send timely reminders and communicate updates to all stakeholders.
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Anticipate and resolve issues that may arise before, during, or after events.
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Adapt quickly to last-minute changes or emergencies with workable solutions.
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Manage itinerary adjustments, vendor delays, or unexpected challenges efficiently.
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Maintain absolute confidentiality regarding the clients personal and professional matters.
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Manage sensitive situations such as media attention or public relations issues with tact and professionalism.
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Safeguard the client's reputation and personal privacy at all times.
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Strong organizational and multitasking abilities.
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Excellent interpersonal skills to engage with high-profile clients and guests.
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High attention to detail with flawless execution.
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Creative and calm problem-solving approach.
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Exceptional verbal and written communication skills.
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Ability to remain flexible with changing schedules and requirements.
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Strong sense of confidentiality and discretion.
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Tech-savvy with proficiency in digital calendars, event planning tools, and social media.
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Bachelors degree in Hospitality, Event Planning, Public Relations, or related field (preferred).
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Experience as an Executive Assistant, Personal Assistant, or Event Coordinator (highly desirable).
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Experience managing luxury, VIP, or high-profile events is an added advantage.
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Flexible working hours, including evenings, weekends, or holidays depending on the event schedule.
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Required to travel nationally or internationally with the client as needed.
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Occasional overnight travel for outstation events.
Job Description Social Secretary
Job Purpose
The Social Secretary is responsible for organizing, managing, and overseeing social events and activities, ensuring they align with the needs and preferences of the client or principal. The role includes accompanying the client to high-profile engagements, managing on-site event support, handling logistics, and ensuring smooth execution at all times.
Key Accountabilities & Responsibilities
1. Accompanying the Client to Events
2. Personalized Support
3. Event Coordination
4. Vendor Management
5. Guest List Management
6. Event Promotion & Branding
7. Budget Management
8. Calendar Management & Scheduling
9. Problem Solving & Crisis Management
10. Confidentiality & Discretion
Skills & Qualifications
Core Skills
Education & Experience
Working Conditions
Employement Category:
Employement Type: Full timeIndustry: FMCG / F&BRole Category: Public Relations (PR)Functional Area: Not SpecifiedRole/Responsibilies: Social SecretaryContact Details:
Company: ElitebutlersLocation(s): Mumbai
Keyskills: public relations meeting planning event management
Elitebutlers
At Elitebutlers Hospitality Solutions, we redefine luxury living through seamless residential and corporate staffing services tailored to High Net Worth Individuals (HNIs) and Ultra High Net Worth Individuals (UHNWIs). Our commitment to excellence, attention to detail, and passion for delivering u...
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