Executive Administration
- Arcadis
- 5 - 9 years
- Mumbai
- 21 days ago
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Job Description
- Provide comprehensive administrative support to assigned leaders, including calendar management, scheduling meetings, and coordinating with internal and external stakeholders.
- Monitor and manage shared inboxes, flagging priority items, responding where appropriate, and ensuring timely follow-ups.
- Prepare and format reports, presentations, and documents in line with company standards; assist with data entry and basic analysis in Excel.
- Maintain and update team trackers, dashboards, and documentation to support project tracking and business reporting.
- Organize and manage documents and resources using SharePoint or other internal systems, ensuring accuracy and accessibility.
- Support meeting coordination including agenda creation, minutes, follow-ups, and action tracking.
- Assist with the coordination of team activities, stakeholder meetings, engagement events, and onboarding logistics.
- Raise purchase orders and support documentation for finance and procurement processes as needed.
- Provide general administrative support to the broader team and contribute to the smooth execution of day-to-day operations.
- Complete any other administrative tasks as assigned by leadership.
- Strong communication and interpersonal skills
- Excellent organizational and multitasking abilities
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with SharePoint is an advantage
- High level of discretion and professionalism when handling sensitive information
- Ability to work independently, manage time effectively, and adapt to changing priorities
Job Classification
Industry: Engineering & ConstructionFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: ArcadisLocation(s): Mumbai
Keyskills: Procurement Administration Interpersonal skills Excel Scheduling Management MS Office Sharepoint Data entry Logistics
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