Job Description
Role description:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Head of India Operations (In-Country Lead). In addition to traditional executive support duties, this role will also involve providing sales support and project monitoring assistance to ensure the smooth functioning of operations in India.
Role accountabilities:
a) Conduct research and gather information as needed for special projects and initiatives.
b) Prepare and organize documents, presentations, and reports for internal and external meetings.
c) Serve as a liaison between the executive and internal/external stakeholders, maintaining professional and effective communication.
d) Provide sales support by assisting with the preparation of sales proposals, contracts, and presentations.
e) Monitor sales activities and track progress against targets, providing regular updates to the executive.
f) Assist in project monitoring by tracking project timelines, milestones, and deliverables, and coordinating with cross-functional teams as needed.
g) Manage the executives complex calendar, including scheduling meetings, appointments, and travel arrangements.
h) Coordinate and prioritize incoming requests and appointments, ensuring efficient use of the executives time.
i) Act as a gatekeeper, screening and responding to emails, phone calls, and other communications on behalf of the executive.
j) Handle confidential information with discretion and integrity.
k) Perform general administrative tasks such as expense reporting, invoice processing, and maintaining office supplies.
Qualifications Experience:
a) Bachelor s degree in business administration, Management, or related field preferred. Work Experience 1-2 Years.
b) Desirable experience as an Executive Assistant or similar role, supporting C-level executives or senior management.
c) Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
d) Strong attention to detail and accuracy in all work.
e) Exceptional communication and interpersonal skills, with the ability to interact confidently with individuals at all levels.
f) Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
g) Ability to work independently with minimal supervision and handle confidential information appropriately.
h) Flexible and adaptable to changing priorities and deadlines.
i) Previous experience in sales support or project management is a plus.
j) Experience in the technology industry or multinational corporations.
Job Classification
Industry: Engineering & Construction
Functional Area / Department: Administration & Facilities
Role Category: Facility Management
Role: Back Office
Employement Type: Full time
Contact Details:
Company: Arcadis
Location(s): Bengaluru
Keyskills:
MS Office suite
Administration
C
Senior Executive
Project monitoring
Project management
Invoice processing
Scheduling
Application software
Sales support
