Executive Secretary
- Manipal Hospitals
- 5 - 10 years
- Bengaluru
- 2 months ago
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Job Description
Roles & Responsibilities:
- Manage complex calendars, appointments, travel schedules, and meeting coordination across clinical, corporate, and policy roles.
- Act as the primary point of contact between the Consultant and hospitals, research teams, government bodies, industry forums, and external stakeholders.
- Draft, review, and manage confidential correspondence, presentations, reports, and official communications.
- Coordinate meetings, conferences, and industry forums, including agenda preparation, minutes of meetings, and follow-ups.
- Support administrative and operational requirements related to transplant programs, research initiatives, and healthcare policy engagements.
- Liaise with internal teams at hospitals, research organizations, and NATHEALTH for smooth coordination and information flow.
- Maintain high levels of confidentiality, discretion, and professionalism at all times.
- Track action items, deadlines, and commitments across multiple responsibilities and ensure timely closures.
- Assist in organizing national and international travel, including visas, logistics, and accommodation.
- Maintain structured records, documentation, and filing systems for clinical, research, and policy-related work.
Key Skills & Competencies:
- Excellent verbal and written communication skills.
- Strong organizational, multitasking, and time-management abilities.
- High level of discretion, confidentiality, and professional maturity.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Ability to interact confidently with senior clinicians, researchers, policymakers, and industry leaders.
- Calm, proactive, and detail-oriented approach in high-pressure environments.
Qualification:
- Graduate / Postgraduate in any discipline (Healthcare Management, Administration preferred).
- Prior experience supporting senior leadership in healthcare, research, corporate, or policy organizations will be an added advantage.
Job Classification
Industry: Medical Services / HospitalFunctional Area / Department: Healthcare & Life SciencesRole Category: Other Hospital StaffRole: Other Hospital Staff - OtherEmployement Type: Full timeContact Details:
Company: Manipal HospitalsLocation(s): Bengaluru
Keyskills: Secretarial Activities Calendar Management Travel Arrangements Calendaring Secretarial Operations Travel Booking EA
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