Associate - Supply Chain and Procurement
- Manipal Hospitals
- 3 - 6 years
- Mysuru
- 2 days ago
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Job Description
1. Procurement / Purchase Roles & Responsibilities
Procurement Management- Define procurement strategy and policies
- Ensure cost control and budget adherence
- Monitor procurement KPIs (cost savings, lead time, vendor performance)
- Ensure compliance with audits and regulatory standards
- Process purchase requisitions (PRs) from departments
- Float enquiries, obtain quotations, and prepare comparisons
- Negotiate price, delivery timelines, and payment terms
- Create and release Purchase Orders (POs)
- Follow up with vendors for timely delivery
- Identify and onboard new suppliers
- Maintain approved vendor list
- Evaluate vendor performance (quality, delivery, cost)
- Handle vendor issues, returns, and replacements
- Receive and physically verify incoming goods against PO
- Check quantity, packaging condition, and documentation
- Generate Goods Received Note (GRN) in system
- Record batch numbers, expiry dates (critical for medical supplies)
- Coordinate with stores for inward movement
- Inspect goods for quality and compliance
- Verify certifications (especially for drugs, implants, equipment)
- Reject damaged, expired, or non-compliant items
- Approve items for storage or usage
- Verify delivery documents at entry point
- Ensure only authorized deliveries are accepted
- Maintain inward register/log
- Oversee overall inventory operations
- Set min-max levels, reorder points, and stocking policies
- Ensure zero stockouts for critical items
- Monitor slow-moving, non-moving, and expiring stock
- Ensure compliance with storage standards (temperature, safety)
- Lead stock audits and reconciliation
- Maintain stock records in ERP/manual registers
- Receive materials from inward and store them properly
- Issue materials against authorized requisitions
- Follow FIFO/FEFO (especially for medicines)
- Track batch-wise inventory and expiry dates
- Generate reports (stock status, consumption trends, aging analysis)
- Support demand forecasting and planning
- Monitor inventory KPIs (turnover, accuracy, wastage)
- Procurement Receiving Stores must work in sync
- Regular communication with user departments (wards, OT, labs)
- Ensure all transactions are recorded (PR, PO, GRN, issue)
- Maintain traceability of items (especially critical supplies)
- Follow hospital policies and standards (e.g., NABH in India)
- Maintain proper documentation for audits
- Ensure uninterrupted availability of critical supplies
- Avoid delays that impact patient care
Roles and Responsibilities
Purchase - Roles & Responsibilities, Receiving / Goods Inward, Stores / Inventory Management, Stock Audit, Vendor negotiation & followup.
1. Store Management / Inventory ManagementThe overall owner of store operations.
Key responsibilities:
- Plan and control inventory levels (minmax, reorder points)
- Ensure zero stockouts for critical medical items
- Monitor expiry, slow-moving, and non-moving stock
- Enforce storage standards (temperature, hygiene, segregation)
- Lead audits, stock verification, and reconciliation
- Coordinate with procurement and user departments
- Track KPIs (inventory turnover, wastage, stock accuracy)
Handles day-to-day store operations.
Key responsibilities:
- Receive items from the inward/receiving team
- Store materials correctly (racks, bins, cold storage if needed)
- Issue materials against authorized requisitions
- Maintain stock records (ERP or manual registers)
- Follow FIFO/FEFO (First Expiry First Out for medicines)
- Monitor stock levels and inform for replenishment
- Ensure cleanliness and organization of the store
Focuses on stock control and system accuracy.
Key responsibilities:
- Maintain real-time inventory data in ERP systems
- Track stock movement (inward, outward, transfers)
- Monitor reorder levels and generate alerts
- Ensure alignment between physical stock and system stock
- Support cycle counts and stock audits
- Analyze discrepancies and recommend corrections
Handles reporting and data-driven insights.
Key responsibilities:
- Generate reports (consumption trends, stock aging, expiry reports)
- Analyze usage patterns across departments
- Support demand forecasting and planning
- Identify cost-saving opportunities (bulk buying, reduction of waste)
- Provide dashboards for management review
For drug/medical consumable stores.
Key responsibilities:
- Ensure proper storage of medicines (temperature, compliance)
- Track batch numbers and expiry dates
- Ensure regulatory compliance for pharmaceuticals
- Prevent dispensing of expired or recalled items
- Coordinate with pharmacy and clinical teams
Support operational tasks.
Key responsibilities:
- Assist in loading/unloading goods
- Arrange stock on shelves/racks
- Pick and pack items for issue
- Help in physical stock counts
- Maintain cleanliness and safety in store areas
Job Classification
Industry: Medical Services / HospitalFunctional Area / Department: Procurement & Supply ChainRole Category: Stores & Material ManagementRole: Materials / Inventory AnalystEmployement Type: Full timeContact Details:
Company: Manipal HospitalsLocation(s): Mysuru
Keyskills: vendor management procurement management erp inventory control grn fifo supply chain microsoft dynamics analysis inventory sourcing inward materials procurement stock management store management sourcing / procurement inventory management vendor negotiation
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At Manipal Hospitals, we are devoted towards clinical excellence, patient centricity, and ethical practices. Our commitment to clinical excellence is palpable in the high calibre of our team of medical practitioners. Our nursing staff and paramedical professionals are highly competent and provide ...
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