Procurement Support Specialist
- Hexaware Technologies
- 2 - 4 years
- Mumbai
- 2 days ago
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Job Description
Role & responsibilities
1. Contract Lifecycle Management (CLM) Support
- Metadata Extraction: Extract and update 14 specific data fields from executed contracts (e.g., Vendor Name, Spend, Renewal Rights, Termination Terms) into a master Excel tracker.
- Data Coordination: Liaise with Simtra to gather and update an additional 10 data fields to ensure accuracy in PowerBI reporting.
- Reporting: Generate and distribute monthly reminders to Procurement leadership regarding contracts expiring within the next 90 days.
- Volume: Manage metadata for approximately 23 contracts per month following an established process guide.
2. Vendor Onboarding (D365 & ServiceNow)
- Ticketing: Initiate and manage vendor onboarding tickets in ServiceNow (SNOW).
- Supplier Liaison: Follow up with suppliers to collect necessary forms and documentation for onboarding into Dynamics 365 (D365).
- Volume: Manage approximately 15 new vendor additions monthly.
3. PO & Order Management (Care and Feeding)
- Escalations: Resolve AP inquiries regarding invoice/PO mismatches, insufficient funds, or identifying correct POs for specific invoices.
- PO Remediation: Amend POs or close lines based on stakeholder approvals and funding requirements.
- Order Tracking: Communicate with suppliers to track delivery status and resolve issues with missing packs or missing certificates.
Preferred candidate profile
- Systems: Proficiency in Microsoft Dynamics 365 (D365), ServiceNow (SNOW), and SharePoint.
- Technical: Advanced Excel skills (data entry for PowerBI integration).
- Communication: Strong professional writing skills for supplier follow-ups and leadership reporting.
- Analytical: Ability to read legal contracts and accurately identify key commercial terms.
- Qualification (academic): Commerce graduates / Post Graduates with 2 to 3 years of Procurement function experience
Shift Hours of operation
shift hours of operation US shift, 5 days a week
strictly should follow us based holidays as defined by the customer
work from office only no hybrid/wfh
transport drop services only
Job Classification
Industry: BPM / BPOFunctional Area / Department: Finance & AccountingRole Category: FinanceRole: Finance - OtherEmployement Type: Full timeContact Details:
Company: Hexaware TechnologiesLocation(s): Mumbai
Keyskills: Procurement Purchase Requisition Vendor onboarding Contract Lifecycle Management
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Hexaware Technologies
Hexaware BPS. is the wholly owned subsidiary of Hexaware Technologies Ltd. We are currently staffed at 4000+ people across Navi Mumbai (Mahape) Chennai, Nagpur US, Mexico and Russia. Hexaware BPS leverages on a strong technology legacy from its parent organization. With an amalgamation of passionate...
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