Regional Workplace Lead
- VMware
- 10 - 15 years
- Pune
- 9 months ago
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Job Description
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Regional Workplace Lead - Pune
About the Role:
We are seeking an experienced and dynamic Regional Workplace Lead for our Pune office. This role is crucial in ensuring a safe, efficient, and comfortable work place environment for all employees. The ideal candidate will be a strong professional with a proven track record in facilities management, project coordination, and stakeholder collaboration.
Key Responsibilities:
- Facilities Operations & Maintenance:
- Oversee all aspects of workplace operations, including routine maintenance, repairs, and physical site security.
- Manage and coordinate extended vendor teams, ensuring high standards of service.
- Conduct regular office inspections to proactively address operational and maintenance needs.
- Ensure office cleanliness and a positive overall employee experience through effective vendor coordination and team delegation.
- Promptly respond to and resolve facility-related emergencies and issues.
- Maintain accurate records of facility assets, maintenance schedules, and inspections.
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- Compliance, Safety & Security:
- Implement and enforce workplace policies and procedures to ensure adherence to safety and regulatory standards.
- Guarantee a safe, clean, and comfortable work environment for all employees.
- Manage all safety, security, and badging-related programs.
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- Budget & Financial Management:
- Develop and manage the annual workplace budget, meticulously tracking expenses.
- Identify and implement cost-saving opportunities.
- Ensure all programs and workplace operations remain within the approved annual budget.
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- Project & System Coordination:
- Coordinate and supervise workplace-related projects, including moves, adds, and changes (prior move experience highly desirable).
- Oversee the services ticket system to ensure operational effectiveness and accurate reporting.
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- Collaboration & Stakeholder Support:
- Collaborate effectively with various internal departments (HR, IT, Compliance, Logistics, Business Units) to understand and meet their facility requirements.
- Foster strong cross-collaboration with key internal and external stakeholders and business partners.
- Provide support to the India Head of Workplace Services on various projects and regional requirements.
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- Space Planning & Employee Satisfaction:
- Manage space planning, including seating rearrangements, on an as-needed basis.
- Strive for high employee satisfaction with their work environment, particularly concerning office operations and maintenance.
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- Required Qualifications:
- Experience:
- Graduate with 10+ years of comprehensive work experience in workplace operations.
- Proven experience in creating and operating within budget guidelines.
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- Leadership & Teamwork:
- Strong leadership and teamwork skills with a demonstrated ability to collaborate effectively.
- Highly adaptable, comfortable with change and ambiguity, and capable of quickly mobilizing teams and resources.
- Excellent organizational, interpersonal, and supervisory skills.
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- Operational Aptitude:
- Strong aptitude for managing schedules related to projects, facilities operations, technology, furniture, fixtures, and equipments
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- Availability & Responsibility:
- Responsible for managing and addressing facility services to ensure uptime and resolve breakdowns, even outside of regular work hours, on weekends, and holidays.
- Flexible hours to meet the demands of a growing workforce.
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- Work Habits:
- Possess strong work habits and excellent time management abilities.
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Job Classification
Industry: Software ProductFunctional Area / Department: Customer Success, Service & OperationsRole Category: Service DeliveryRole: Service Delivery - OtherEmployement Type: Full timeContact Details:
Company: VMwareLocation(s): Pune+ View Contact
Keyskills: it compliance Time management Project coordination Financial management Management Budgeting Operations Vendor coordination space planning Logistics
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