HR - Vendor management
- Mindsprint
- 2 - 5 years
- Chennai
- 25 days ago
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Job Description
We are looking for a Vendor Management Executive to support vendor coordination and contract management activities across the People function. This role involves working closely with Talent Acquisition, Finance, Legal, and internal stakeholders to ensure timely onboarding of vendors, contract execution & extension, billing accuracy, Invoice processing and system updates. The role is largely coordination-driven and requires strong follow-up and documentation skills.
Key Responsibilities
Vendor Coordination & Management
- Act as the primary point of coordination for vendors related to People / HR functions
- Support onboarding of new vendors, including collection of required documentation
- Maintain and update vendor master data and records
Contract & Compliance Support
- Coordinate with Legal teams for drafting, review, and finalization of vendor contracts
- Track contract approvals, signing status, renewals, and amendments
- Ensure all contracts are executed and stored as per company policy
Billing & Finance Coordination
- Work closely with Talent Acquisition and vendors to validate invoices and billing details
- Raise purchase requests / vendor requests in internal systems
- Initiate Invoice payments & coordinate with Finance teams for processing, payment follow-ups, and issue resolution
- Monitor the PO Balances for each contract and ensure that PO is replenished to support timely payments.
Cross-Functional Collaboration
- Work extensively with TA, HR Operations, Finance, Legal, and Procurement teams
- Support internal stakeholders with vendor-related queries and process guidance
- Ensure timely communication and closure of vendor-related tasks
System & Process Management
- Raise and track requests in ERP / vendor management systems
- Maintain trackers for vendor contracts, invoices, and payment status
- Assist in improving documentation and standard operating procedures
Required Skills & Qualifications
Education
- Bachelors degree in Business Administration, HR, Finance, or a related field
Experience
- 24 years of experience in vendor management, HR operations, finance coordination, or administrative roles
Skills
- Strong coordination and follow-up skills
- Basic understanding of contracts, invoices, and approval workflows
- Good written and verbal communication
- Comfortable working with multiple internal stakeholders
- Proficient in MS Excel, Word, and internal systems/tools
- High attention to detail and documentation
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Human ResourcesRole Category: HR OperationsRole: HR GeneralistEmployement Type: Full timeContact Details:
Company: MindsprintLocation(s): Chennai
Keyskills: Vendor Billing Vendor Contracts Vendor Sourcing Vendor Selection Vendor Relations Vendor Relationship Management
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